VNSKPG00458 – Finance Assistant
Background
OSCE Missions and Field Activities are the front line of OSCE work in countries that require assistance and are the agent through which political decisions are translated into action. The OSCE Mission to Skopje is the Organization's longest-serving field mission. The Mission’s current activities focus on police development, strengthening of domestic government institutions, strengthening the rule of law and media development and further implementation of the Ohrid Framework Agreement.
Required competencies
Core values
• Commitment: Actively contributes to achieving organizational goals
• Diversity: Respects others and values their diverse perspectives and contributions
• Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
• Accountability: Takes responsibility for own action and delegated work
Core competencies
• Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
• Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
• Planning: Works towards the achievement of goals in a structured and measured manner
• Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
• Initiative-taking: Proposes and initiates new ideas, activities and projects
• Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
• Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
• Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
• Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Tasks and Responsibilities
Under the direct supervision of the National Finance Officer, the incumbent:
1. Examines all incoming payment requests to ensure that all certification and documentation is available, checks budget information for correctness and ensures that all documentation complies with the OSCE Regulatory Framework. Processes and prepares payment vouchers and inputs into the General Ledger.
2. Monitors and reconciles all general ledger, asset and liability accounts of the Mission and co-ordinates the reconciliation of the accounts receivable sub-ledger with the general ledger control accounts for all offices of the Mission.
3. Controls programmes’ budgets, reviewing periodically the status of allotment and initiating revisions thereto, preparing detailed budget statements for department and program managers, drafting correspondence and answering queries. Assessment and analysis the Financial Reports received from Implementing Partners and ensures their compliance to the OSCE Common Regulatory System.
4. Assists the supervisor in formulating the yearly budget proposal, ad- hoc budgets, recurrent expenditure reports and cost plans. Reviewing budget information and supporting data and, in relation to past performance reports, preparing and/or consolidating estimates for budget forecasts and budget proposals.
5. Co-ordinates, manages and controls extra budgetary contributions received by the Mission and ensures that expenditures are correctly recorded in the ORACLE financial system.
6. Assists project budget lines in Oracle by entering and maintaining updated records into Project Module. Monitors reports, enters and reconciles interim and final project reports. Maintains updated project file and provides advice to Programme and Project Managers on project financial statuses.
7. When required, briefs and trains mission members in financial procedures and data recording.
8. Preforms other duties as assigned.
Necessary Qualifications
The candidates should have the following minimum qualifications:
• Citizenship of the former Yugoslav Republic of Macedonia
• Completed secondary education supplemented by formal accounting training
• Minimum 4 years of work experience in accounting/financial reporting preferably in an international organization and sound knowledge of accounting rules and procedures
• Computer literate with practical experience Windows applications and experience with the ERP software systems
• Excellent written and oral communication skills in English and in local languages
• Ability to work with people of different nationalities, religions and cultural backgrounds
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.
How to Apply
All applicants must apply online, using the OSCE online application link, found under
http://www.osce.org/employment/43284.
Please note that applications received after the deadline, submitted in different formats than the OSCE Online Application Form or in other languages than the English language would not be considered.
The recruitment procedure may take up to a month and we will be in further contact with you only if you are selected for an interview. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, or offer the position with modified terms of reference or a different duration.
The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.
Please be aware that the OSCE does not request payment at any stage of the application and review process.