Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH, Sektorvorhaben Sport für Entwicklung III (Sector programme Sports for Development III) offers two vacancies as follows:

1. Administrative Officer
2. Junior Project Coordinator


1. Administrative Officer

Duration: up to 9 months (from 01st of April 2020)
Weekly working hours: 40 (100% occupational rate with possibility for 80% occupational rate)

1. Core scope of tasks

A. Responsibilities
The Administrative Officer is responsible for
 ensuring that financial and contractual administration functions well in accordance with GIZ standard procedures
 financial planning, monitoring and accounting for GIZ-assisted projects
 management of local subsidies (checking supporting documentation, list of expenditure and requests for disbursement on accordance with budget plan)
 supporting budget plans for the programme, budget revisions, financial reports, status of funds and expenditures and reporting to the programme advisors and the programme head office in Germany
 drawing up the annual internal controlling schedule and reports

The Administrative Officer performs the following tasks:

B. Tasks
1. Administration and finances
The Administrative Officer
 helps prepare programme budget planning, monitors income, expenditure and the monthly bank reconciliation
 prepares documents, bills and receipts for accounting processes further handled by the GIZ country office and programme head office in Germany
 assists with the monitoring of expenses (incl. running the monthly accounting plans) in accordance with the budget and also follows-up on the correct booking of expenses in GIZ systems
 audits project accounting

2. Internal control and procurement
The Administrative Officer
 checks the vouchers and receipts submitted by the projects/programmes for completeness and allocation to cost units and categories, and corrects these where necessary
 advises on financial aspects of projects
 procures materials and equipment locally, monitor markets, issues invitations to tender and processes orders in accordance with GIZ regulations

3. General services for GIZ-assisted projects
The Administrative Officer
 prepares monthly and annual budgets and monitors deviations
 submits the end-of-month accounts from the project accounting, cash books and account balance vouchers (through or from WINPACCS) to the officer responsible for the contract and cooperation and forwards them to GIZ Head Office
 prepares quarterly/annually analyses of expenditure compared to total project budget (budget monitoring)
 prepares financial contributions
 is responsible for filing documents in reference files or in DMS in line with GIZ’s filing rules, especially contracts and finances

4. Other duties/additional tasks

The Administrative Officer
 performs other duties and tasks at the request of management.

Qualifications
 Higher education degree in business administration, (sport) management, economics or other relevant subject

Professional experience
 at least 5 years of relevant professional experience in a comparable position, preferably within GIZ
 at least 5 years of relevant experience in finance management
 experience in cooperation with NGOs and local administration desirable

Other knowledge, skills and additional competences
 in-depth knowledge of accounting software
 good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office, SAP)
 confidential handling of data and information
 fluency in English, knowledge of Serbian/Croatian and Albanian, German would be an asset
 good management and organisational skills
 customer and service-oriented attitude
 willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

How to apply:
Qualified candidates are invited to submit their electronic application in English language consisting of a letter of intention, CV in “European Curriculum Vitae Format” with detailed description of your professional experience and education and copies of supporting documents (university degree(s), reference letters and certificates) to hr-nordmazedonien@giz.de . Only selected applicants will be invited to an interview following the evaluation of application letters and CVs.

Subject of the email: REF: Job Application – Administrative Officer
Deadline for the application: 02.03.2020



2. Junior Project Coordinator


Duration: up to 9 months (from 01st of April 2020)
Weekly working hours: 40 (100% occupational rate)

3. Core scope of tasks

A. Responsibilities
The junior project coordinator is responsible for
 ensuring that the S4D project secretariat-related administrative and logistics processes run smoothly
 maintaining of a good flow of communication and information between all involved institutions and GIZ counterparts
 preparation of contracts based on input of project manager and advisor as well as monthly budget planning in accordance with the finance management
 managing knowledge by disseminating and documenting know-how
 supporting to monitoring of project activities and assistance to overarching M&E measures, collecting facts & figures;

The Junior Project Professional performs the following tasks:

B. Tasks
1. Administration and accounting
The Junior Project Coordinator
 assists the project with all organisational and management issues
 manages incoming and outgoing correspondence
 assists national and international experts in carrying out their work in Skopje and in the region
 is responsible for preparing payments and controlling expenses for project activities in accordance with the prevailing provisions
 processes settlement of applications for the reimbursement of travel expenses
 supports procurement and contract management
 helps to organize events and documents meetings, workshops and seminars within or outside the programme (e.g. contracting, procurement, insurances).

2. Monitoring, research and evaluation
The junior advisor / junior technical professional
 puts together an overview of programme activities, updates information on project progress, deadlines etc. and presents this regularly at team meetings
 draws up media analyses, participates in fora and public hearings on issues directly connected with the programme
 assists with planning, coordinating and documenting meetings, workshops, seminars and other project activities with a focus on technical aspects
 orders and distributes PR materials on the programme as well as GIZ PR materials
 in consultation with advisors and evaluation experts, he/she prepares and carries out research projects

3. Knowledge management

The junior advisor / junior technical professional
 assists in drawing up reports and translations
 keeps the project database (DMS, S4D toolkit) always updated
 assists in communicating, updating and collecting information on S4D in the Western Balkans
 moderates and takes minutes of team meetings

The junior advisor / junior technical professional
 assists team members and other experts, if necessary as translator
 performs other duties and tasks at the request of management

Qualifications

 University degree in social science, sport management, business administration or in a subject related to the tasks

Professional experience

 At least 3 years professional experience in a comparable position (admin/research assistant/project assistant)

 experience of project management and research experience in an area related to the programme’s requirements is desirable
 good understanding of project and financial management
 excellent knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
 very good command of the English language, knowledge of the German language would be an asset
 excellent management and organisational skills, experience in event/workshop management
 initiative and constructive thinking and customer and service-oriented attitude
 pro-active working style and solution-oriented attitude
 ability to quickly learn new tasks and understand new systems and processes
 willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

Qualified candidates are invited to submit their electronic application in English language consisting of a letter of intention, CV in “European Curriculum Vitae Format” with detailed description of your professional experience and education and copies of supporting documents (university degree(s), reference letters and certificates) to hr-nordmazedonien@giz.de . Only selected applicants will be invited to an interview following the evaluation of application letters and CVs.

Subject of the email: REF: Job Application – Junior Project Coordinator
Deadline for the application: 02.03.2020