Оглас за вработување во Меѓународното училиште НОВА. Се бара: Administrative Officer (full time)

At NOVA, we lead a fascinating discussion about how to prepare our students for a world that challenges the fundamental notions of education, well-being, and success. We are looking for forward-thinkers with expertise in their profession and equally those who possess the human skills to engage and inspire our students. In addition to your professional experiences and credentials, we would like to get to know your personal story, your motivations, and how you understand the role of learning communities. Ideas and values strengthen NOVA; hence we seek members who internalize important values, who are team players ready to advocate for all students, maintain high expectations for growth, and who help create a more robust and interconnected community.

Description:

The Administrative officer would have a crucial role in supporting the coherent functioning of the Elementary and Secondary divisions in NOVA. This role would primarily support both division teams in drafting the school schedules and becoming a proficient user and support person for our school’s information and learning management systems. The role is envisioned as a support to the everyday administrative tasks and ensuring smooth operations, while handling time-sensitive and confidential tasks.

Duties and Responsibilities:

● Create schedules and timelines for both divisions in the school’s information system Alma; liaise with division principals in terms of scheduling classroom allocation and shared spaces
● Record and report accurate and timely information on Alma and the learning management systems SeeSaw and Managebac for current and prospective students
○ activate and deactivate student and teacher accounts
○ roll-over each new academic year; archive and duplicate coursework
○ link the timetable to the courses
● Create and coordinate room roster matrix based on the scheduling process
● Oversee the administration of the duty roster (arrival/dismissal/recess)
● Serve as the support person for the school’s information and learning management systems for parents
● Schedule division-specific meetings
● Support principals in assigning substitute teachers and coordinating the pool of substitute teachers
● Provide support in the implementation of the GDPR, Occupational Health and Safety, Archiving, and other pertinent administrative legislation
● Process contracts, invoices, and other incoming correspondences, as assistance to the administrative coordinator
● Process faculty and staff documentation as assistance to the HR Manager
● Act as a substitute for any of the administrative staff for mid to long-term absences

GUIDING PRINCIPLES

Our Mission Statements as it relates to the personal attributes that are found in the IB Learner Profile:

Seek self and others (Inquirers, Reflective, Balanced)
In Heart and Mind (Caring, Principled, Knowledgeable, Thinkers)
Unafraid of the possibilities (Open minded, Risk Takers, Communicators)

QUALIFICATIONS

Candidates we would consider a good match include:

● BA degree in a relevant field
● Previous administrative support experience of minimum 3 years
● Highly organized, with a minimum of C1 level of English language proficiency
● Proficient in technology usage, especially Google suite of products
● Demonstrate ability to handle confidential information sensitively and tactfully. Adhere to strict confidentiality involving staffing concerns, student matters, and internal/external correspondence
● Ability to plan, manage and follow through on assignments and communicate at all levels of the organization in a timely and professional manner
● Ability to work independently and as a member of a team with minimal supervision

APPLICATION

Your application should include a current resume, contact form 2 past supervisors willing to be your confidential referees, and a recent photo is optional. In addition, you should include a cover letter of no more than one page outlining your motivation for joining Nova. All the documents should be sent to recruitment@nova.edu.mk as a single PDF document no later than Friday, September 9th, 2022. The school reserves the right to appoint an applicant if a highly qualified person applies before the due date.